To become an Indiana notary public, a person must meet all of the requirements listed below:
- Be 18 years of age or older
- Be a legal resident of Indiana
- Not have been convicted of a crime that had a sentence exceeding six months imprisonment
Obtaining an Indiana notary public commission requires completion of these steps:
- First, an applicant must meet the eligibility requirements.
- Next, the applicant must file the notary application to the Secretary of State using the online system, along with an $11.22 application fee and proof of a $5,000 bond.
- To begin the application online, call 317-232-6532 or click here -
Non-Resident Indiana Notary:
Indiana Notary Bond:
Required. A $5,000 notary bond is required for new and renewing notaries. Please visit the American Association of Notaries’ website at www.usnotaries.com
to purchase and receive a bond via email in one business day, or call 800.721.2663.
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from his or her official misconduct. The American Association of Notaries strongly recommends that Indiana notaries public insure themselves against claims of negligence through the purchase of Notary Errors and Omissions insurance. To purchase this insurance, please visit our website at www.usnotaries.com
or call 800.721.2663.
A $11.22 filing fee is required for new and renewal notary applications.
Indiana Notary Term:
Statewide; however, a notary public may not be compelled to act out of the limits of the county in which the notary public resides.
Notary Commission Renewal:
A notary may apply 60 days before expiration of his or her current commission by completing a renewal application form.
The online Notary system includes a notary training module for notaries. The training module is a part of the application process or can be used by current notaries to refresh their knowledge of notary responsibilities.
Indiana Notary Stamp/Notary Seal:
Required. The notary public's seal shall either be a seal press or a rubber stamp. In either case, the notary public's seal must contain the words "Notary Public," "State of Indiana," and "Seal." If a seal press is used, the impression must be inked or blackened so that it may be photocopied. The seal may also include the notary’s commission name, expiration date, and the notary’s county of residence, which is the information required in every notarial certificate the notary executes.
None Required. It is strongly recommended by the Secretary of State and the American Association of Notaries that Indiana notaries public record every notarial act in a notary journal. For Indiana notary supplies, please contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com
Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:
- Acknowledgments - $2.00
- Oaths or affirmations - $2.00
- Jurats - $2.00
An Indiana notary has the authority to:
- Take acknowledgments
- Administer oaths and affirmations
- Perform jurats
- Certify affidavits
- Certify depositions
- Perform other acts authorized by law
The State of Indiana has not enacted/adopted statutes, rules, and/or procedures for electronic notarizations. However, Indiana has enacted the Uniform Electronic Transaction Act, Indiana Code, Title 26, Article 2, Chapter 8, Section 26-2-8-110, which authorizes a notary’s electronic signature.
Required. If a notary public changes his or her county of residence during the term of the notary’s commission, the notary must notify the Secretary of State through the online service and submit a fee of $6.12. The Secretary of State will process a revised commission to reflect the notary’s new county of residence. However, if the notary merely changes addresses within the same county, no fee is required, although the notary must still notify the Secretary of State.
Required. If a notary public has a name change during the term of the notary’s commission, the notary must notify the Secretary of State of such change through the online service and submit a fee of $6.12. The Secretary of State will process a revised commission to reflect the name change.
A notary public may not:
- Prepare, draft, select, or give advice concerning legal documents
- Use the phrase “notario” or “notario publico” to advertise notary services
- Hold himself out as an immigration expert
- Acknowledge any instrument in which the notary’s name appears as a party to the transaction
- Take the acknowledgment or administer the oath to any person whom the notary actually knows has been adjudged mentally incompetent by the court, or who is under the guardianship of another
- Take the acknowledgment of any person who is blind without first reading the instrument to the blind person
- Take the acknowledgment of any person who does not speak or understand the English language, unless the nature and effect of the instrument to be notarized is translated into a language that the person does speak or understand
- Notarize a document without the signer being in the notary’s presence
- Affix his or her name or signature to a blank certificate, affidavit, or acknowledgement
- Post-date or antedate any document
- Sign a notarial certificate under any other name than the one under which he or she was commissioned
- Exceed the scope of the duty of a notary by preparing or filling in blanks of legal documents
- Acknowledge the execution of an affidavit unless the person acknowledges the truth of the statements in the affidavit
- Acknowledge the execution of an instrument unless the person who executed the instrument signs the instrument before the notary or affirms to the notary that the signature on the instrument is the person’s own.
Notaries public who commit official misconduct may be subject to criminal liability, which may include the revocation of their notary public commission. Failure to attach the commission expiration date to a notarization is a Class C misdemeanor.
to view your state's notarial certificates.
Notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. The American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.