How to Become an Indiana Notary
The Indiana Notary Process:
Are you interested in becoming an Indiana notary? Are you interested in generating extra income, starting your own Indiana notary business, adding a notary title to your resume, or helping people in your community? The state appoints Indiana notaries to serve the public as unbiased impartial witnesses to document signing. Becoming a notary in Indiana is a straightforward process, and as long as you meet the eligibility requirements listed below, you can apply to become an Indiana notary. The American Association of Notaries has been helping individuals become notaries since 1994.
This guide will help you understand:
- Who can become an Indiana notary
- The process to become an Indiana notary
- Basic Indiana notary duties
Qualifications to become a notary in Indiana:
To become a notary in Indiana, a notary applicant must meet all of the following qualifications:
- Be at least 18 years old.
- Be a citizen or permanent legal resident of the United States.
- Be a resident of or primarily employed in Indiana.
- Not have a conviction or civil ruling involving deceit, dishonesty, or fraud or have served more than six months in jail (IC 33-42-13 and IC 5-8-3-1).
The process to become a notary in Indiana:
In order to become an Indiana notary and receive an Indiana notary public commission, a notary applicant must:
- Meet the qualification requirements listed in the previous section.
- Complete a notary course offered by the Indiana Secretary of State at https://prezi.com/wwgmjkyyitq8/what-is-a-notary/?utm_campaign=share&utm_medium=copy.
- Obtain a surety bond in the amount of $25,000.
- Complete a notary application electronically and pass a test as part of the notary application process at the Indiana Secretary of State's website.
- Upload a sample of your official signature and a copy of the notary surety bond.
- Pay the notary application filing fee of $18.87.
- Execute an oath of office.
Can a non-resident become a notary in Indiana?
Yes, an applicant who is employed in Indiana can apply for a notary commission.
Is an Indiana notary bond required to become a notary in Indiana?
Yes. New and renewing notaries public applicants are required to obtain a surety bond (assurance) in the amount of $25,000. The surety bond must be issued by a provider registered with the Indiana Department of Insurance and authorized to provide bonds in Indiana. To purchase an Indiana surety bond, visit the American Association of Notaries website at www.usnotaries.com or call (800) 721-2663.
Do I need an Indiana notary errors & omission insurance?
A notary errors and omission insurance policy is optional. However, the Indiana Secretary of State’s office and the American Association of Notaries encourage Indiana notaries public to obtain errors and omissions insurance for their personal protection against liability. Errors and omission insurance is designed to protect notaries public from liability in the event unintentional notarial mistakes or omissions result in financial damages to the public or a document signer. An E&O policy covers legal fees and damages based on the coverage an Indiana notary public selects. For additional information, visit our website at www.usnotaries.com or call (800) 721-2663.
How much does it cost to become a notary in Indiana?
To become a notary public in Indiana, an applicant is required to pay an application filing fee of $18.87 at the time of completing the application of appointment or reappointment on the Secretary of State’s website. He or she must also pay for a $25,000 surety bond, a notary stamp, and a notary record book.
How long is the term of a notary public commission in Indiana?
The term of office of an Indiana notary public is eight years commencing with the date specified in the commission. However, a notary’s commission may be rendered void: (1) by resignation; (2) by death; (3) by revocation; (4) when the notary public ceases to reside or be primarily employed in Indiana; or (5) when the notary is no longer a citizen or permanent legal resident of the United States.
Where can I perform notarial acts in Indiana?
Indiana notaries have statewide authority to perform notarial acts anywhere in the state of Indiana and nowhere outside of the state.
Who appoints Indiana notaries public?
The Indiana Secretary of State appoints Indiana notaries public.
Contact information for the Indiana Secretary of State follows:
Indiana Secretary of State
Notary Department, Room E-018,
302 W. Washington Street
Indianapolis, IN 46204
How do I renew my Indiana notary commission?
There is no automatic reappointment for a notary public commission in Indiana. An Indiana notary public must apply for reappointment no more than 60 days before their current notary commission expires and follow the same procedures required for a new appointment.
Are there any exams or notary course requirements?
Yes, an applicant seeking a commission as an Indiana notary public, including an applicant reapplying for a subsequent commission, must complete: (1) an educational notary course; and (2) an examination administered by the Secretary of State’s office. Beginning in July 2020, all notaries public will be required to complete a continuing education course every two years to maintain their notary public commission (IC 33-42-12-2(b)). This continuing education course will be offered on the Secretary of State’s website and will take less than two hours to complete. An Indiana notary public will be sent reminders as this requirement comes due.
Do I need to purchase a notary stamp in Indiana?
Yes. Indiana law requires all Indiana notaries public to use either an embosser or an inked notary stamp to authenticate all notarial acts (IC 33-42-10-2).
Required Elements: The official seal of an Indiana notary public must include the following:
- The words "Notary Public"
- The words "State of Indiana"
- The word "Seal"
- The name of the notary public exactly as it appears on the notary public’s commission certificate
- The words “commission number” followed by the commission number of the notary public
- The words “my commission expires” followed by the expiration date of the notary public’s commission
Is a notary journal required in Indiana?
The Indiana notary statute does not require an Indiana notary public to record his or her notarial acts in a journal. However, the Indiana Secretary of State and the American Association of Notaries recommend that Indiana notaries record their notarial acts in a permanent, paper-bound journal with numbered pages designed to deter fraud as a protective measure against liability. For Indiana notary supplies, visit our website at www.usnotaries.com or call (800) 721-2663.
How much can an Indiana notary charge for performing notarial acts?
Indiana notary fees are set by statute (IC 33-42-14-1). The maximum allowable fees that an Indiana notary public can charge for notarial acts are listed below:
- Taking an acknowledgment--$10
- Administering an affirmation or oath--$10
- Attesting to or witnessing a signature--$10
- Taking a verification on an oath or affirmation--$10
- Attesting to or certifying a copy--$10
What notarial acts can an Indiana notary public perform?
An Indiana notary public is authorized to perform the following notarial acts (IC 33-42-9-1):
- Taking an acknowledgment
- Administering an oath or affirmation
- Taking a verification on an oath or affirmation
- Attesting or witnessing a signature
- Attesting or certifying a copy
- Noting a protest of a negotiable instrument
- Any additional act authorized by common law or the custom of merchants
Can I perform electronic notarization in Indiana
The state of Indiana has not adopted statutes or regulations that establish the rules, guidelines, and procedures for electronic notarizations. However, it has enacted the Uniform Electronic Transaction Act (IC 26-2-8), which authorizes the use of a notary’s electronic signature. Indiana Code 26-2-8-110 states if a law requires that a signature be notarized, the requirement is satisfied with respect to an electronic signature if an electronic record includes, in addition to the electronic signature to be notarized, the electronic signature of a notary public together with all other information required to be included in a notarization by other applicable law. Currently, Indiana notaries public are prohibited from performing remote notarizations.
Can I perform remote (online) notarizations in Indiana?
Indiana notaries may now perform remote notarizations as of July 1, 2019. Before performing a remote notarization, a person: (1) must first be commissioned as an Indiana notary public; (2) submit an application to perform remote notarizations with the Secretary of State; (3) take an additional education course; (4) contract with a technology vendor approved by the Secretary of State; and (5) provide the Secretary of State’s office within information about the technology the notary public will use to perform remote notarizations.
How do I change my address?
Indiana notaries can update their information online at: https://mylicense.in.gov/eGov. All notaries are required to notify the Secretary of State within 30 days of any change to their residence, mailing address, personal telephone number, personal electronic mail address, or employment information.
How do I change my name on my Indiana notary commission?
Indiana notaries are required to notify the Secretary of State within thirty days if they lawfully change their names during the term of their notary commissions (IC 33-42-12-3). A notary who changes his or her commission name must file with the Secretary of State the following documents: (1) a bond rider; (2) a sample of his or her new official signature; and (3) a filing fee of $8.67 to change the name and issue a notary commission with the new name. Notaries can update their information online at: https://mylicense.in.gov/eGov.
Prohibited Indiana notarial acts
The following acts of official misconduct will result in disciplinary action against a notary public:
- Preparing, drafting, selecting, or giving legal advice concerning legal documents;
- Claiming to have powers, qualifications, rights, or privileges that the office of notary public does not provide;
- Performing acts that constitute the practice of law;
- Accepting payment in exchange for providing legal advice or any other assistance that requires legal analysis, legal judgment, or interpretation of the law;
- Acting as an immigration consultant or an expert on immigration matters;
- Accepting payment in exchange for providing immigration services;
- Using the terms “notario” or “notario publico” when advertising notarial services;
- Charging more than the fee prescribed by law for notarial services;
- Affixing his or her notary signature and seal to a document when the document signer was not present during the performance of the notarial act;
- Notarizing a document for a signer who was not personally known to the notary or identified by the notary through satisfactory evidence of identity;
- Affixing his or her notary signature and seal to a document that did not include a notarial certificate;
- Affixing his or her notary signature and seal to a blank notarial certificate to be completed later without the presence of the notary public;
- Performing a notarial act with the intent to deceive or defraud;
- Notarizing his or her own signature;
- Signing a notarial certificate under any other name than the one under which the notary public was commissioned;
- Notarizing a notarial certificate containing statements known to the notary public to be false;
- Allowing another person to use the notary’s notary seal/stamp;
- Affixing a notary signature and seal to a document in which the notary has a personal financial or beneficial interest; and
- Notarizing an incomplete document with blanks.
Note: The above-mentioned acts of official misconduct do not include all of the prohibited acts set forth in the statutes, regulations, and the Indiana Secretary of State’s Notary Public Guide.
Indiana notary laws and regulations:
Indiana Code, Title 33, Article 42, Chapter 9, 10, 12, 13, & 14 (Notarial Acts) http://iga.in.gov/legislative/laws/2018/ic/titles/033#33-42-9/
Revised: July 2018
Indiana notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). Kal Tabbara is a licensed insurance agent in Indiana.